MoveSmarter > Learner

Simplify and streamline the school transport application process

MoveSmarter > Learner gives local authorities a smarter way to manage home to school transport. It reduces administrative effort, improves visibility, and supports fair, compliant decision-making across every stage of the transport process, from application to service allocation. Developed with transport teams, it reflects the real way authorities work—while unlocking efficiency gains, safeguarding improvements, and measurable cost savings.

Benefits for your authority

  • + Reduce administrative workload with structured workflows that remove manual steps
  • + Improve accuracy and reduce risk of errors across application handling
  • + Free up staff time with faster, clearer processes
  • + Maintain full oversight of decisions and learner data
  • + Enhance transparency via portals and APIs for schools, parents, and operators
  • + Ensure safeguarding through secure, GDPR-compliant data handling
  • + Support both mainstream and ALN or SEND learners with flexible tools
  • + Improve planning and reduce over-provisioning through loading vs capacity reports

How it works: A typical workflow

  1. Application submission
    Parents apply online through your existing portal, or transport teams create records directly in the system. Each application includes learner details, ALN or SEND requirements, and supporting documents.
  2. Entitlement processing
    Transport teams review applications, create or update entitlement records, and log all decisions, notes, and documents. The system helps track eligibility and maintain a full audit history for every learner.
  3. Eligibility support with maps
    Visual tools show catchments, walking distances, and campus connections. These help staff make informed decisions based on the learner’s address and school location, including complex or discretionary cases.
  4. Application and entitlement dashboards
    Dashboards give staff a clear overview of progress at every stage. Easily monitor which applications need attention, track entitlement status, and view supporting information in one place.
  5. Route and service allocation
    Approved learners are assigned to stops and services using planning tools that show live data on capacity, allocations, and loading. Dashboards help ensure no learner is missed and no service is overloaded.

Key features

  • + Application tracking dashboards: Follow the full journey of an application from submission to allocation. Real-time indicators show progress and help staff manage tasks across teams.
  • + Entitlement and service oversight: Quickly identify learners by entitlement status. See new, reviewed, requires a card printing, needs a service allocating or in an appeals process; identify which entitlements require action from your team.
  • + Mapping and eligibility tools: Use catchment overlays, walking distance bands and SEND /ALN details of the learner to support fair, policy-based decisions. Visual tools make assessing eligibility faster and more consistent.
  • + SEND and ALN support: Capture additional learner needs and track requirements for complex cases. Attach supporting documents, notes, and case history within each learner record.
  • + Parent-facing application API: Integrate with your existing portal to allow families to submit transport applications, check service assignments, and view service status.
  • + Learner and crew card tools: Create learner, driver, and assistant cards with QR or NFC codes. Issue regular or ad hoc cards as needed.
  • + Driver handheld system: Use locked down, GDPR compliant handheld devices to check learners and staff on or off services. Journey data is logged automatically for safeguarding and audit reporting.
  • + Reports: Including service utilisation reporting and comparisons to planned loading and capacity, helping optimise future service planning
  • + Welsh and English interface: Fully bilingual.
  • + Secure data management: All data is stored and managed securely in compliance with GDPR. Access is role-based and auditable.
  • + Built with local authorities: Designed in partnership with local authorities to match real working practices and reduce administrative overhead.

Looking for a lighter option?

MoveSmarter > Learner is also available in a Lite version, designed for local authorities that want to improve planning, visibility, and entitlement workflows — without the upfront cost of rolling out scanning devices or real-time tracking (so no real-time journey tracking, or safeguarding or actual service usage reports).

Lite gives you all the planning, application, and entitlement tools of the full platform. It's ideal for teams looking to modernise their transport systems now, with the option to add scanning, safeguarding and actual usage tools later as your needs evolve.

What’s coming next

  • + Future Service Planning: Plan ahead with confidence using dedicated tools for next academic year scenarios. Create, test, and refine service proposals before applying changes. All without disrupting live data.
  • + CO₂ Emissions Reporting: Tools to track and report emissions across your transport network, supporting environmental targets and promoting more sustainable travel decisions.
  • + AI-Powered Route Optimisation: Smart route planning features that help reduce journey times, cut costs, and make better use of vehicles through automated optimisation.
  • + Enhanced Portals for Operators and Establishments: Improved tools for managing contracts, services, and loading lists with operators and schools, giving stakeholders the visibility they need.
  • + Expanded API Integrations: Connect dashboards and reporting to your wider local authority systems, improving data flows and enabling smoother decision-making. CSV and PDF exports already available.
  • + Support for Active Travel: Track and promote walking, cycling, and other non-vehicle journeys alongside traditional transport options, helping to support healthy and sustainable habits. Visualise safe & dangerous walking / cycling routes on a map pertinent to the campus you’re planning for.

MoveSmarter > Learner

Simplify and streamline the school transport application process

MoveSmarter > Learner gives local authorities a smarter way to manage home to school transport. It reduces administrative effort, improves visibility, and supports fair, compliant decision-making across every stage of the transport process, from application to service allocation. Developed with transport teams, it reflects the real way authorities work—while unlocking efficiency gains, safeguarding improvements, and measurable cost savings.

Benefits for your authority

  • + Reduce administrative workload with structured workflows that remove manual steps
  • + Improve accuracy and reduce risk of errors across application handling
  • + Free up staff time with faster, clearer processes
  • + Maintain full oversight of decisions and learner data
  • + Enhance transparency via portals and APIs for schools, parents, and operators
  • + Ensure safeguarding through secure, GDPR-compliant data handling
  • + Support both mainstream and ALN or SEND learners with flexible tools
  • + Improve planning and reduce over-provisioning through loading vs capacity reports

How it works: A typical workflow

  1. Application submission
    Parents apply online through your existing portal, or transport teams create records directly in the system. Each application includes learner details, ALN or SEND requirements, and supporting documents.
  2. Entitlement processing
    Transport teams review applications, create or update entitlement records, and log all decisions, notes, and documents. The system helps track eligibility and maintain a full audit history for every learner.
  3. Eligibility support with maps
    Visual tools show catchments, walking distances, and campus connections. These help staff make informed decisions based on the learner’s address and school location, including complex or discretionary cases.
  4. Application and entitlement dashboards
    Dashboards give staff a clear overview of progress at every stage. Easily monitor which applications need attention, track entitlement status, and view supporting information in one place.
  5. Route and service allocation
    Approved learners are assigned to stops and services using planning tools that show live data on capacity, allocations, and loading. Dashboards help ensure no learner is missed and no service is overloaded.

Key features

  • + Application tracking dashboards: Follow the full journey of an application from submission to allocation. Real-time indicators show progress and help staff manage tasks across teams.
  • + Entitlement and service oversight: Quickly identify learners by entitlement status. See new, reviewed, requires a card printing, needs a service allocating or in an appeals process; identify which entitlements require action from your team.
  • + Mapping and eligibility tools: Use catchment overlays, walking distance bands and SEND /ALN details of the learner to support fair, policy-based decisions. Visual tools make assessing eligibility faster and more consistent.
  • + SEND and ALN support: Capture additional learner needs and track requirements for complex cases. Attach supporting documents, notes, and case history within each learner record.
  • + Parent-facing application API: Integrate with your existing portal to allow families to submit transport applications, check service assignments, and view service status.
  • + Learner and crew card tools: Create learner, driver, and assistant cards with QR or NFC codes. Issue regular or ad hoc cards as needed.
  • + Driver handheld system: Use locked down, GDPR compliant handheld devices to check learners and staff on or off services. Journey data is logged automatically for safeguarding and audit reporting.
  • + Reports: Including service utilisation reporting and comparisons to planned loading and capacity, helping optimise future service planning
  • + Welsh and English interface: Fully bilingual.
  • + Secure data management: All data is stored and managed securely in compliance with GDPR. Access is role-based and auditable.
  • + Built with local authorities: Designed in partnership with local authorities to match real working practices and reduce administrative overhead.

Looking for a lighter option?

MoveSmarter > Learner is also available in a Lite version, designed for local authorities that want to improve planning, visibility, and entitlement workflows — without the upfront cost of rolling out scanning devices or real-time tracking (so no real-time journey tracking, or safeguarding or actual service usage reports).

Lite gives you all the planning, application, and entitlement tools of the full platform. It's ideal for teams looking to modernise their transport systems now, with the option to add scanning, safeguarding and actual usage tools later as your needs evolve.

What’s coming next

  • + Future Service Planning: Plan ahead with confidence using dedicated tools for next academic year scenarios. Create, test, and refine service proposals before applying changes. All without disrupting live data.
  • + CO₂ Emissions Reporting: Tools to track and report emissions across your transport network, supporting environmental targets and promoting more sustainable travel decisions.
  • + AI-Powered Route Optimisation: Smart route planning features that help reduce journey times, cut costs, and make better use of vehicles through automated optimisation.
  • + Enhanced Portals for Operators and Establishments: Improved tools for managing contracts, services, and loading lists with operators and schools, giving stakeholders the visibility they need.
  • + Expanded API Integrations: Connect dashboards and reporting to your wider local authority systems, improving data flows and enabling smoother decision-making. CSV and PDF exports already available.
  • + Support for Active Travel: Track and promote walking, cycling, and other non-vehicle journeys alongside traditional transport options, helping to support healthy and sustainable habits. Visualise safe & dangerous walking / cycling routes on a map pertinent to the campus you’re planning for.