Pricing
At MoveSmarter, we believe managing school transport shouldn’t be complicated or costly. That’s why we offer transparent, tiered pricing based on the number of learner entitlements you manage. No hidden fees and all core features included.
Whether you're a small academy or a large local authority, MoveSmarter scales to your needs. For those wanting to get started with planning and entitlement management right away, we also offer a lower-cost Lite option, with the flexibility to add card scanning and real-time reporting later when you're ready.
MoveSmarter > Learner - Lite
MoveSmarter Lite gives you access to our full planning, entitlement and service management features without the upfront cost of scanning devices. It’s ideal for local authorities who want to modernise workflows and reduce admin time now, with the option to add real-time boarding data and reporting later.
Please note: Without scanning devices, real-time usage data, card tapping, and reporting real time usage will not be available.
| Tier | Entitled Learners | Setup & Training (yr 1 only) | Annual Fee | Total Cost over 3 years | Learner Cost per month |
|---|---|---|---|---|---|
| Academy Tier | < 1,000 | £25,010 | £39,500 | £143,510 | £3.29 |
| Small Authority | 1 - 3,000 | £50,691 | £51,500 | £205,191 | £1.43 |
| Medium Authority | 3,001 - 5,000 | £53,631 | £62,900 | £242,331 | £1.05 |
| Large Authority | 5,001 - 10,000 | £44,983 | £75,500 | £271,483 | £0.63 |
| Entitled Learners | Yr1 Setup | Annual Fee | Total Cost over 3yrs | Learner Cost per month |
|---|---|---|---|---|
| < 1,000 | £25,010 | £39,500 | £143,510 | £3.29 |
| 1 - 3,000 | £50,691 | £51,500 | £205,191 | £1.43 |
| 3,001 - 5,000 | £53,631 | £62,900 | £242,331 | £1.05 |
| 5,001 - 10,000 | £44,983 | £75,500 | £271,483 | £0.63 |
For authorities managing more than 10,000 learner entitlements, please enquire for a tailored solution.
MoveSmarter > Learner - Full Solution
Our full solution includes everything you need to modernise school transport workflows and monitor services in real time. With learner and crew cards, rugged handheld scanning devices, and built-in reporting tools, you’ll gain full visibility of who boarded, when, and where—helping improve safeguarding, service utilisation, and audit readiness from day one.
Includes:
- GDPR compliant Samsung Knox-locked driver devices with integrated MDM
- NFC & QR card scanning for learners, drivers, and assistants
- Real-time boarding data with GPS
- Reporting against planned vs actual loading
| Tier | Entitled Learners | Approx. Devices Needed (yr1 cost) | Devices, Setup & Training (yr 1 cost) | Annual Fee | Total Cost over 3 years | Learner Cost per month |
|---|---|---|---|---|---|---|
| Academy Tier | < 1,000 | 22 | £30,296 | £39,500 | £148,796 | £3.29 |
| Small Authority | 1 - 3,000 | 226 | £104,868 | £51,500 | £259,368 | £1.43 |
| Medium Authority | 3,001 - 5,000 | 330 | £127,406 | £62,900 | £316,106 | £1.05 |
| Large Authority | 5,001 - 10,000 | 440 | £150,693 | £75,500 | £377,193 | £0.63 |
| Entitled Learners | Devices, Setup & Training (yr 1 cost) | Annual Fee | Total Cost over 3 years | Learner Cost per month |
|---|---|---|---|---|
| < 1,000 | £30,296 | £39,500 | £148,796 | £3.29 |
| 1 - 3,000 | £104,868 | £51,500 | £259,368 | £1.43 |
| 3,001 - 5,000 | £127,406 | £62,900 | £316,106 | £1.05 |
| 5,001 - 10,000 | £150,693 | £75,500 | £377,193 | £0.63 |
For authorities managing more than 10,000 learner entitlements, please enquire for a tailored solution.
Why Choose MoveSmarter?
Flexible to Your Needs
Start with the Lite version or go straight to the full real-time solution. MoveSmarter adapts to your budget, workflows, and timeline — with no pressure to add devices until you're ready.
All the Core Features, Always
Entitlement management, service planning, reporting, and portals for operators and parents are included in every tier — no paywalls for the essentials.
Unlimited Users & Services
Our pricing is based on the number of learners you manage, not how many staff or services you run. Give your whole team access at no extra cost.
Clear, Scalable Pricing
With a transparent tiered model, you’ll always know what you're paying and what you're getting — no hidden fees.
Support That Gets You Moving
We support you from onboarding and data import through to training and rollout, so you can modernise school transport with confidence.