Pricing
Transparent pricing
Managing school transport shouldn't be complicated or costly. Every module includes:
- Unlimited local authority users
- Unlimited entitlements
- 2 x 2 hour online training sessions in the first year
- 2 days remote onboarding and support in the first year
Modules
Module prices
Entitlement Workflow
releases staff capacity
Supports local authorities in managing the statutory home to school transport entitlement process efficiently, consistently, and defensibly. Reduces administrative burden on Passenger Transport Units while improving transparency, auditability, and service outcomes.
£20,750
per year, exc. VAT
Planner
reduces network cost
Enables local authorities to design, operate, and continuously improve their home to school transport network. Focuses on reducing network costs, improving service efficiency, and supporting future year planning without disrupting live operations.
£20,750
per year, exc. VAT
MoveSmarter App
safeguarding data capture
For LAs running their own dedicated services. Captures the data your reporting and safeguarding tools rely on, journey by journey, on devices you provide and manage.
£9,750
per year, exc. VAT
Bundles
Save up to 16%
Planner and Entitlement Workflow
£41,500 full price, saving around 8%
£38,000
Planner, Entitlement Workflow and MoveSmarter App
£51,250 full price, saving around 16%
£43,000
Other services
Consultancy per day (additional onboarding or support): £695
Extra 2 hour remote training session: £250
All prices exclude VAT.
Detail
Module functionality
| Functionality | Planner | Entitlement Workflow | MoveSmarter App |
|---|---|---|---|
| Route Management | |||
| Service Management | ✓ | ||
| Route Planning with Map Based UI | ✓ | ||
| Drag and drop an optimised route for stops and waypoints | ✓ | ||
| NaPTAN Stops and ability to create Local Stops | ✓ | ||
| Google Maps and Google Street View | ✓ | ||
| Reporting suite: service contract analysis (contracted vs allocated capacity) | ✓ | ||
| CO2 emissions reporting Q4 2026 | ✓ | ||
| Loading Lists | ✓ | ||
| LA Portal API: report all services and their route, report learners allocated service and route | ✓ | ||
| Suggest best and alternate routes for an entitlement | ✓ | ||
| Dashboard: Unallocated Entitlements | ✓ | ||
| Crew Management (Driver and Passenger Assistants) inc DBS status recording | ✓ | ||
| Operator Portal (view service network, loading lists, manage crew) | ✓ | ||
| UPRN for location data of learners addresses | ✓ | ||
| Import entitlements via CSV | ✓ | ||
| Basic Entitlement Management (if Entitlement Workflow Module not purchased) | ✓ | ||
| Read only view of entitlements | ✓ | ||
| Export network in GTFS format | ✓ | ||
| Plan future service changes Q4 2026 | ✓ | ||
| Vehicle Management Q4 2026 | ✓ | ||
| Automated Service Planning 2027 | ✓ | ||
| Entitlement Workflow and Planner Modules | |||
| Bilingual | ✓ | ✓ | |
| Next Academic Year Planning | ✓ | ✓ | |
| Learner and Address Management | ✓ | ✓ | |
| SEND Support | ✓ | ✓ | |
| Operator Management | ✓ | ✓ | |
| Establishments and Campus Management | ✓ | ✓ | |
| Entitlement Management | |||
| Application forms | ✓ | ||
| Basic Service Management (if Planner Module not purchased) | ✓ | ||
| Application, Eligibility and Appeals Workflows | ✓ | ||
| Record notes and supporting documents against the entitlement, alongside a status history | ✓ | ||
| Allocate learner to services | ✓ | ||
| LA Portal API: receive application forms, report learners allocated service code | ✓ | ||
| Catchment and Statutory Walking Distances support | ✓ | ||
| Monitoring Dashboards: unprocessed applications, entitlements needing attention, unallocated entitlements | ✓ | ||
| Export entitlements as CSV | ✓ | ||
| One-click application assessment: checks eligibility, flags issues, recommends best route 2027 | ✓ | ||
| Send emails for key application, workflow status and learner service allocation updates 2026 to 2027 | ✓ | ||
| Safe Walking Route Management and Sharing 2027 | ✓ | ||
| Card Functionality | |||
| Learner Card Management | ✓ | ✓ | |
| TfW Card Printing Integration (Wales only) Q4 2026 | ✓ | ✓ | |
| API to collect: card scans, vehicle registration, walkaround confirmation, journey start, live vehicle location Q4 2026 | ✓ | ✓ | |
| Safeguarding report | ✓ | ✓ | |
| LA Portal API: real time vehicle location reported | ✓ | ||
| Crew Card Management | ✓ | ||
| Reports: capacity, loading and actual usage data; journeys run to facilitate operator invoicing Q4 2026 | ✓ | ||
| Public Service Tap Integration (Wales only, developed in partnership with TfW) TBC | ✓ | ||
| MoveSmarter Card Scanning App Mobile Licence | ✓ | ||